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The Help window text changes in size. Keeping the Help window visible at all times When you open the Help window, Office keeps that window displayed on the screen while letting you use the Office program underneath. That way, you can read and follow the instructions in the Help window while using your program at the same time. If you turn the Keep on Top feature off, the Help window will appear; but the moment you click in your Office program underneath, the Help window disappears from sight.

Printing the text in the Help window Sometimes you may find the step-by-step instructions in the Help window so useful that you may want to reference them again. To print the text displayed in the Help window, follow these steps: 1. Make sure that your printer is connected to your computer and turned on. Click the Print icon refer to Figure The Print dialog box appears.

Office 2010 “for Dummies” Series

Choose any options in the Print dialog box such as choosing a printer to use , and then click OK to print the current contents of the Help window. Viewing the Table of Contents One problem with searching through the Help window is that you can easily lose track of which subcategory or category led you to view the current contents of the Help window. To avoid this confusion, you can expand the Help window to display two panes. The left pane displays a table of contents while the right pane displays additional information, as shown in Figure To view the Table of Contents, follow these steps: 1.

Click the Show Table of Contents icon. The Help window expands into two panes. Click a Help topic which appears with a closed book icon in the left margin. A list of subcategories closed book icon or Help topics question mark icon appears. You may need to click one or more additional subcategory icons until you see a list of Help topics. The right pane of the Help window displays step-by-step instructions. Optional Click the Hide Table of Contents icon.

Click the Close box to make the Help window go away.

Microsoft Office For Dummies Cheat Sheet - dummies

So the first step in using Microsoft Word is finding how to enter text in a Word file, called a document. In every document, Word displays a blinking cursor that points to where your text will appear if you type anything. To move the cursor, you can use the keyboard or the mouse. Moving the Cursor with the Mouse When you move the mouse, Word turns the mouse pointer into an I-beam pointer.

If you move the mouse over an area where you cannot type any text, the mouse pointer turns back into the traditional arrow, pointing up to the left. To move the cursor with the mouse, just point and click the left mouse button once. The blinking cursor appears where you clicked the mouse. If you have a blank page or a blank area at the end of your document, you can move the cursor anywhere within this blank area by following these steps: 68 Part II: Working with Word 1.

Move the mouse pointer over any blank area past the end of a document. Word defines the end of a document as the spot where no more text appears. Notice that a Left, Left Indent, Center, or Right Justification icon appears to the right or bottom of the I-beam mouse pointer, as shown in Figure Make sure that the correct justification icon appears next to the mouse pointer.

Beginner's Guide to Microsoft Word - Tutorial

For example, if you want to center-justify your text, make sure that the Center Justification icon appears at the bottom of the I-beam pointer. The Left Justification icon appears most of the time. If you move the mouse pointer slightly indented from the left margin of the page, the Left Indent icon appears.

To make the Center Justification icon appear, move the mouse pointer to the center of the page. To make the Right Justification icon appear, move the mouse pointer to the right edge of the page. Double-click the mouse pointer. Word displays your cursor in the area you clicked.


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Any text you type now will appear justified according to the justification icon displayed in Step 3. Figure The justification icon appears next to the mouse pointer when you move the mouse pointer past the end of a document.

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However, touchtypists often find that moving the cursor with the keyboard is more convenient and sometimes faster too. Table lists different keystroke combinations you can use to move the cursor. You can move the cursor with both the keyboard and the mouse. This is the default view. Print Layout view can help you edit and create the design of your pages. If you just want to focus on writing and not see your page margins or headers and footers, you might be happier switching to Draft view instead. The two most unusual views are Full Screen Reading and Outline views.

View icons Figure You can change the view of your document by clicking icons at the top or bottom of the screen. Figure Full Screen Reading view lets you read a document in the form of an open book. A heading represents a main idea.

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A subheading lets you divide a main idea heading into multiple parts. A typical outline might look like Figure Moving a heading automatically moves all subheadings and text. Instead of cutting and pasting multiple paragraphs, Outline view lets you rearrange a document by just moving headings around.

To switch to Outline view, click the Outline View icon at the bottom of the document window or click the View tab and then click the Outline icon.

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Headers Subheadings Figure A typical outline consists of headings, subheadings, and text that you can expand or collapse to hide subheadings or text from view. To define a line as either a heading style Level 1 to Level 9 or text, follow these steps: 1. Move the cursor on the line that you want to define as a heading or text. Click in the Outline Level list box and choose a heading level, such as Level 2. Word displays Level 1 headings in large type to the far left margin. To create a heading quickly, move the cursor to the end of an existing heading and press Enter to create an identical heading.

For example, if you put the cursor at the end of a Level 3 heading and press Enter, Word creates a new blank Level 3 heading. Figure The nine different heading levels available. A Level 1 heading cannot be promoted because Level 1 is the highest heading. Likewise, a Level 9 heading cannot be demoted because Level 9 is the lowest heading. To promote or demote a heading to a different level, follow these steps: 1. Using either the mouse or the keyboard, move the cursor to the heading you want to promote or demote. You can convert a heading to a Level 1 heading quickly by just clicking the Promote to Heading 1 arrow.

Promoting or demoting a heading moves any subheadings or text attached to the promoted or demoted heading. Moving headings You can move headings up or down within a document. To move a heading, follow these steps: 1. Chapter 5: Typing Text in Word If you collapse a heading before moving it, you can move any subheadings or text underneath that heading. Creating text Text can consist of a single sentence, multiple sentences, or several paragraphs. Text always appears indented underneath a heading or subheading.

To create text, follow these steps: 1. Move the cursor to the end of a heading or subheading. This is the heading or subheading that your text will be attached to if you move the heading or subheading. Press Enter. Word creates a blank heading.